AI accounts payable
Turn incoming invoices into coded, approval-ready transactions.
Every supplier, invoice and internal request can require a different accounting treatment. Numra combines information from the invoice with the email conversation, supplier history, purchase orders, agreements and your configured accounting rules. It then prepares the transaction, coordinates any required approval and passes the completed record into your finance system.
A controlled workflow from start to finish.
Capture the complete context
Numra receives invoices through shared inboxes, supplier portals, uploads or connected systems. It reads the invoice, its attachments and the email conversation it arrived with, including any coding or approval instructions from colleagues.
Extract the invoice information
The agent reads the supplier, invoice number, invoice and due dates, currency, net, tax and gross amounts, line descriptions, purchase-order references, payment terms and bank details. Missing or conflicting information is identified before the invoice progresses.
Apply the accounting treatment
The agent determines the GL account, department, cost centre, project, class, tracking categories, entity, tax code, accrual period and approver using general rules, supplier-specific instructions, purchase-order information and previous validated invoices.
Match and validate
Where supporting records exist, Numra matches the invoice against purchase orders, goods receipts, contracts, previous invoices, supplier master data and budgets. Clean invoices can progress automatically; exceptions are held for review.
Coordinate approval
Approval requests can be delivered through Microsoft Teams, Slack, email, the Numra application or an existing approval system. Approvers can approve, reject or ask a question without having to work inside a separate finance interface.
Update the finance system
Once the required checks and approvals are complete, Numra prepares or creates the transaction in the connected ERP or accounting platform, together with the original document and its processing history.
What it can handle.
Intake and extraction
- Invoices received through email, portal or upload
- Internally forwarded invoices
- PDF, image and document attachments
- Header and line-item extraction
- Multiple invoices in one submission
- Missing or invalid invoice information
- Supplier identification and validation
- Duplicate detection
Coding
- General and supplier-specific coding rules
- GL-account assignment
- Tax-code determination
- Department and cost-centre allocation
- Project, job, class and tracking categories
- Entity selection
- Coding from email instructions
- Coding from purchase orders and agreements
- Line consolidation, splitting and reclassification
- Review of uncertain coding
PO and agreement matching
- Two-way and three-way matching
- Purchase-order line matching
- Goods-receipt checks
- Contract and agreement matching
- Partial invoices and cumulative billing
- Price and quantity tolerances
- Missing or closed purchase orders
- Exception handling
Approvals and completion
- Value-based approval routing
- Department, entity and project-based routing
- Microsoft Teams approvals
- Slack approvals
- Email approvals
- Single and multi-stage approval
- Reminders, escalations and segregation of duties
- ERP or accounting-system entry
- Coding and approval history
- Bank-detail and new-supplier holds
Fits the way your operation already works.
Numra supports different supplier rules, coding treatments, approval paths and systems within the same accounts-payable workflow. As suppliers, projects, policies or approvers change, the workflow can adapt without replacing the process.
Your chart of accounts
Your departments, projects and tracking dimensions
Your supplier-specific coding conventions
Your entities and tax requirements
Your purchase-order and matching policy
Your approval thresholds and approvers
Your preferred approval channels
Your exception and escalation routes
Your ERP or accounting-system requirements
Works with the systems your team already uses.
The Numra Platform connects the information, tools and systems involved in the accounts payable workflow - without requiring your team to replace its existing core software.
Model-agnostic by design
We choose the best AI model for each workflow based on performance, cost and data sensitivity - not the other way around.
Configured around your workflows
Every deployment is configured around the systems, data, rules and workflows your team already uses.
AI assistants where they work
ChatGPT, Claude and Gemini are excellent for individual tasks. We use them where they are the right fit and build workflow software when the work needs more.
Workflow software where it matters
When work needs integrations, business rules, approvals and auditability, the Numra Platform configures production software around the workflow.
For this workflow, that typically includes: Finance inboxes, Gmail and Microsoft Outlook, Microsoft Teams, Slack, Supplier portals, ERP and accounting platforms, Purchasing and purchase-order systems, Contract repositories, Document-management platforms, Payment and expense systems.
What changes when the workflow is in place.
Less manual accounting work
Reduce both invoice data entry and the accounting decisions that have traditionally been completed by hand.
More consistent coding
Apply agreed accounting and supplier rules to every invoice, while keeping uncertain decisions visible for review.
Approvals without another inbox to monitor
Bring approvals into Microsoft Teams, Slack or email, where the people responsible are already working.
Faster invoice processing
Allow clean invoices to progress while directing attention to genuine coding, matching and approval exceptions.
Better organisational knowledge
Turn supplier conventions and experienced-team knowledge into explicit, repeatable rules rather than leaving them in people's heads.
Stronger control
Apply matching, approval, segregation-of-duties and exception policies consistently, with evidence behind every decision.
Accounts payable becomes a coordinated workflow rather than a sequence of disconnected manual tasks. Invoices arrive, are understood and coded using the complete available context. Supporting records are checked. Approvals happen through the channels people already use. Completed transactions reach the finance system with their documents and decision history attached. The AP team focuses on genuine exceptions, supplier issues and financial control - not repeatedly entering information and chasing decisions.
Automate accounts payable across your existing systems.
Show us your current workflow, rules and systems. We’ll show you how Numra can automate it.
