Intelligent supplier operations
Give suppliers one place to onboard, submit and track.
The Supplier Portal guides suppliers through onboarding, gives them access to relevant purchase orders and account information, and identifies submission problems before they create downstream work. Your internal team gets one view of supplier applications, invoices, exceptions, approvals and activity.
A controlled workflow from start to finish.
Invite and identify suppliers
New suppliers can be invited through the portal or onboarded by email. The system identifies whether the supplier is new or existing and routes them to the appropriate onboarding journey.
Guide through onboarding
Suppliers complete configurable forms covering company details, contact information, bank details and required documents. Uploaded documents can be read automatically, populating fields and reducing manual entry.
Review and approve applications
The internal team reviews applications, verifies bank details, checks required documents and either approves the supplier or returns the application for correction. All verification and approval responsibilities remain under your control.
Submit invoices against purchase orders
Approved suppliers can view relevant purchase orders, check open and billed balances and submit invoices against the correct record. The portal reads the document and checks it against your existing systems at the point of submission.
Track status and manage internally
Suppliers can see invoice statuses, payment information and outstanding balances. The internal team gets a unified view of submissions, exceptions, approvals and communications - regardless of whether activity originated in the portal or by email.
What it can handle.
Supplier onboarding
- Supplier invitations
- Configurable onboarding forms
- Company, contact and tax information
- Bank details and supporting evidence
- Insurance certificates and document extraction
- Terms and declarations
- Different requirements by entity or supplier type
- Internal review and approval
- Bank-detail verification
Purchase orders and invoices
- Purchase-order visibility
- Open and fully billed PO balances
- Invoice submission against a PO
- Invoice and line-item extraction
- PO and line-item matching
- Partial and cumulative invoicing
- Value and quantity tolerances
- Approved non-PO suppliers
- Portal and email intake
- Automated confirmations and correction requests
Supplier self-service
- Invoice-status visibility
- Payment-status information
- Outstanding balances
- Supplier statements
- Remittance information
- Portal notifications
- Status links provided by email
Internal management
- Supplier and onboarding queues
- Submission and exception management
- Portal and email intake in one view
- Entity and regional views
- Role-based tasks and approvals
- Supplier activity history
- Human and agent audit trails
- Operational reporting
Fits the way your operation already works.
Numra supports different supplier journeys, submission routes, verification rules and approval paths within the same portal workflow. Suppliers can use the route that fits their process, while journeys and rules adapt as policies or systems change.
The information and documents required from each supplier type
Different onboarding journeys by entity or region
Verification and approval responsibilities
Which suppliers require purchase orders
Which suppliers may submit non-PO invoices
Which suppliers use the portal or continue using email
Purchase-order matching and tolerance rules
The treatment of value and quantity differences
Supplier-facing statuses and account information
Automated responses and correction journeys
Existing downstream processes and systems
Works with the systems your team already uses.
The Numra Platform connects the information, tools and systems involved in the supplier portal workflow - without requiring your team to replace its existing core software.
Model-agnostic by design
We choose the best AI model for each workflow based on performance, cost and data sensitivity - not the other way around.
Configured around your workflows
Every deployment is configured around the systems, data, rules and workflows your team already uses.
AI assistants where they work
ChatGPT, Claude and Gemini are excellent for individual tasks. We use them where they are the right fit and build workflow software when the work needs more.
Workflow software where it matters
When work needs integrations, business rules, approvals and auditability, the Numra Platform configures production software around the workflow.
For this workflow, that typically includes: ERP and accounting platforms, Purchasing and purchase-order systems, Accounts-payable and invoice-processing platforms, Finance inboxes, Supplier master-data systems, Identity and access-management services, Document repositories, Verification services, Reporting and business-intelligence tools.
What changes when the workflow is in place.
Better supplier information
Collect required information and supporting documents through a consistent, guided process.
Fewer avoidable exceptions
Identify missing purchase orders, fully billed orders, invalid quantities and other issues before they reach downstream processing.
Less supplier chasing
Give suppliers clearer status information and automatically explain what needs to be corrected.
Flexible supplier participation
Provide a structured portal without forcing every supplier to abandon an established and effective email process.
Stronger controls
Apply verification, approval and submission rules consistently, with a complete record of every action.
One internal view
Bring supplier onboarding, submissions, exceptions and communication together across entities and submission channels.
Suppliers get a clearer way to onboard, submit information and understand the status of their account. Your organisation receives better information at the point of entry, prevents avoidable issues from travelling downstream and retains control over verification and approval. The internal team can manage supplier activity from one place, while accommodating the practical differences between suppliers and the systems they already use.
Automate supplier onboarding across your existing systems.
Show us your current workflow, rules and systems. We’ll show you how Numra can automate it.
