AI reconciliation
Reconcile supplier accounts by exception.
The application brings together supplier statements, ledger records, supporting documents, communications and reconciliation status. Your team gets a live view of which supplier accounts are reconciled, which statements have not been received and which items genuinely require investigation.
A controlled workflow from start to finish.
Collect and identify
Statements can be received through a finance inbox, uploaded or collected from another approved source. The agent identifies the supplier, account, entity, currency, statement date and reconciliation period.
Read the statement
Numra converts different supplier statement layouts into a consistent transaction record, extracting opening and closing balances, invoice numbers and dates, credit-note references, payments, amounts and currencies.
Compare with your records
Statement lines are compared with the corresponding supplier ledger and available supporting documents. Matching can use combinations of supplier, account, invoice reference, date, amount, currency and document type.
Explain the difference
Numra identifies and categorises items requiring attention - invoices missing from the ledger, missing credit notes, unallocated payments, reference mismatches, value discrepancies and timing differences - then summarises what is causing the balance difference.
Resolve and follow up
The team works from a prioritised exception queue. From the reconciliation record it can review evidence, assign an owner, request missing documents, record timing differences, mark exceptions as resolved and re-run the reconciliation when records change.
Complete and record
Once the balance is explained and the relevant actions are complete, the account can be marked as reconciled. The application retains the statement, matched records, exceptions, communications, notes and resolution history.
What it can handle.
Statement intake
- Statements received through email
- Manual statement upload
- PDF, spreadsheet and other supported formats
- Multiple supplier layouts
- Supplier and account identification
- Entity, branch and location mapping
- Statement-period identification
- Document naming and filing
- Duplicate-statement detection
Reconciliation
- Opening and closing balances
- Invoice, credit-note and payment matching
- Reference and date variations
- Amount and currency checks
- Multiple accounts for the same supplier
- Multiple entities, branches or business units
- Timing and cut-off rules
- Tolerances
- Reconciliation against updated ledger records
Exception management
- Missing invoices and credit notes
- Unallocated credits and payments
- Value and reference discrepancies
- Duplicate transactions
- Timing differences
- Incorrect account allocation
- Missing statements
- Notes, ownership and resolution status
Supplier follow-up
- Requests for missing statements
- Requests for invoice or credit-note copies
- Drafted supplier emails
- Automated follow-up sequences
- Escalation after unsuccessful contact
- Reminders for internal action
- Response and communication history
Fits the way your operation already works.
Numra supports different supplier and account structures, cut-off dates, matching hierarchies, tolerances, follow-up paths and document requirements within the same reconciliation workflow. New suppliers, statement formats and rules can be incorporated as the operation changes.
Your supplier and account structures
Your entities, branches and business units
Your reconciliation periods and preferred cut-off
Your ledger data and matching hierarchy
Your reference-normalisation rules
Your tolerances and exception categories
Your follow-up process and review responsibilities
Your document-filing requirements
Works with the systems your team already uses.
The Numra Platform connects the information, tools and systems involved in the supplier statement reconciliation workflow - without requiring your team to replace its existing core software.
Model-agnostic by design
We choose the best AI model for each workflow based on performance, cost and data sensitivity - not the other way around.
Configured around your workflows
Every deployment is configured around the systems, data, rules and workflows your team already uses.
AI assistants where they work
ChatGPT, Claude and Gemini are excellent for individual tasks. We use them where they are the right fit and build workflow software when the work needs more.
Workflow software where it matters
When work needs integrations, business rules, approvals and auditability, the Numra Platform configures production software around the workflow.
For this workflow, that typically includes: ERP and accounting platforms, Accounts-payable systems, Finance inboxes, Supplier master data, Document repositories, Workflow and task-management tools, Reporting and business-intelligence platforms.
What changes when the workflow is in place.
Review discrepancies, not every transaction
Automatically clear reliable matches and direct the team towards the accounts and items requiring investigation.
Replace manual reconciliation trackers
Bring statement receipt, balances, discrepancies, notes, communications and status into one controlled workflow.
Find missing documents and liabilities earlier
Identify invoices and credit notes that have not reached the ledger before they create payment or period-end problems.
Make supplier follow-up easier
Prepare the correct request using the exact missing references and retain the response beside the reconciliation.
Improve month-end visibility
See which supplier accounts are complete, outstanding or unresolved without rebuilding reports and spreadsheet views.
Apply a consistent financial control
Use the same matching, cut-off and resolution rules across suppliers, entities and accounting periods.
Supplier statement reconciliation becomes an exception-management process rather than a repetitive line-by-line exercise. Statements are collected and organised. Transactions are extracted and compared with the relevant ledger. Reliable matches are cleared automatically, while discrepancies are explained and routed for action. The team gets one place to manage missing statements, supplier follow-up and open differences, with the evidence behind each completed reconciliation retained.
Reconcile supplier accounts with less manual work.
Show us your current workflow, rules and systems. We’ll show you how Numra can automate it.
