Let staff raise requests, get the right approvals and send POs to suppliers, with budgets and balances tracked along the way.
Staff can submit purchase requests through a simple form without needing an ERP login.
They can select suppliers, enter items or services, allocate costs to departments and projects, and attach supporting documents.
Numra proposes account codes and tracking categories based on previous purchases. Finance can review any new supplier before the purchase order is created.
Requests can also be raised through Claude or ChatGPT using Numra MCP.
Numra routes purchase requests based on your rules for amount, supplier, department, account or requester.
Approvers can review and respond directly from email or Slack, with reminders, delegates and escalation when needed.
Each request shows the available budget, what's already been spent, existing purchase commitments and the amount remaining.
If a request exceeds the budget, Numra can route it to an additional approver before the purchase order is created.
Once a request is approved, Numra creates the purchase order in your accounting system with the agreed supplier, amounts and coding.
It generates a purchase order PDF and sends it to the supplier from your company's mailbox.
Your team can see when the PO was sent, who sent it and which supplier received it.
Changes to an approved purchase order can be routed for further approval before an updated version is issued.
Staff can record goods or services received against a purchase order, in full or in part.
Numra records the quantities or values received, who confirmed them and when. Delivery notes and other supporting documents stay attached to the receipt.
These records help your team see what's outstanding and support three-way matching when used with Numra Accounts Payable.
See the original purchase order value, amounts received, invoices billed and remaining balance in one place.
Numra tracks partial deliveries and multiple invoices against a single purchase order, so your team can see what's still outstanding.
You can also bring in purchase orders already held in your accounting system or import them from a CSV.
When Accounts Payable is enabled, matched supplier invoices update the purchase order balance as they're processed.
Connect Numra to your AI assistant through Numra MCP.
Staff can create purchase requests in Claude or ChatGPT, check the status of an existing request or ask which purchase orders are still open.
Approvers can review requests assigned to them and approve or reject them, subject to their permissions.
Numra applies the same approval rules and budget controls whether someone works through the platform or their AI assistant.
Actions that change records require confirmation, and restricted actions remain in Numra.
Explore Numra MCPNumra connects to your accounting system and keeps it as the system of record.
We connect Numra to your accounting system for you as part of setup, whichever system you use.
Numra can create purchase orders in supported accounting systems and read existing purchase orders to keep your purchasing records connected.
Explore integrationsSet approval limits, budget checks, delegates, supplier requirements and purchasing rules to match the way your business operates.
Purchase Orders works on its own, or alongside Numra's Accounts Payable and Supplier Portal workflows.
Explore configurationA purchase order system is software for creating, approving, issuing and tracking purchase orders. It gives businesses a record of what has been ordered, who approved it and what remains outstanding.
A purchase order, or PO, is a document a buyer sends to a supplier to confirm what they want to purchase. It usually includes the items or services, quantities, prices, delivery details and purchase order number.
A member of staff raises a purchase request. The request goes through the required approvals. Once approved, a purchase order is created and sent to the supplier. The business then records what arrives and tracks invoices against the order.
A purchase requisition is an internal request for permission to buy something. A purchase order is the document issued to the supplier once the purchase has been approved.
Yes. Staff can submit requests through Numra without access to the accounting system. They only see the requests and information permitted by their role.
Yes. Approvers can review and approve requests from email or Slack without logging into Numra. Approval rules, reminders and delegates still apply.
Yes. Numra shows the available budget alongside spending and existing commitments. You can configure additional approvals for requests that exceed the budget.
Yes. Numra can read existing purchase orders from supported accounting systems or import them from a CSV. You don't need to replace your current purchase order process.
Yes. Staff can record goods or services received, including partial deliveries. These receipts are stored in Numra and can be used for three-way matching with Accounts Payable.
Yes, through Numra Accounts Payable. It matches supplier invoices against purchase orders and goods receipts, checks tolerances and flags differences for review.
Yes. You can prepare and submit a purchase request through Claude or ChatGPT using Numra MCP. Numra applies your approval rules before creating and sending the purchase order.
No. Numra manages purchase requests, purchase orders and related approvals. Payment preparation is handled separately through Numra Accounts Payable, and your bank makes the payment.
We'll show you how Numra manages purchase requests, approvals, supplier orders and tracking alongside your accounting system.
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