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Supplier portal

One place for suppliers to submit invoices and get answers.

Give suppliers a portal to send invoices, check their status and access statements, while your team stays in control of onboarding and bank detail changes.

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How Numra works with your suppliers.

Bring new suppliers on board without chasing forms.

Invite suppliers to provide their company details, contacts, bank information and required documents through a secure online form.

Numra can start onboarding when someone requests a new supplier, when an invoice arrives from an unknown supplier or when a purchase request names a new supplier.

Set different requirements by supplier type or business entity. Numra checks for possible duplicates, tracks outstanding invitations and sends reminders.

Suppliers can complete the form on any device and return to it later.

Check supplier details before adding them to your ledger.

Numra checks bank detail formats, identifies possible duplicate suppliers and flags accounts that appear against more than one supplier.

Your team can review company and VAT details, supporting documents and any information that needs clarification.

For bank details, finance can record an independent call-back, including who was contacted, the number used and the outcome.

A second person approves the supplier before Numra creates the record in your accounting system.

Every check and decision is recorded.

Control changes to supplier bank details.

Numra brings bank detail change requests into one review process, whether they arrive through the supplier portal, email, an invoice or a change made directly in Xero.

The existing bank details remain active while the new details are reviewed.

Finance records an independent call-back, and a second person must approve the change. Numra keeps a history of the request, checks and decisions.

If bank details are changed directly in Xero, Numra can flag the difference after synchronisation.

When Accounts Payable is enabled, suppliers with open bank detail cases can be excluded from Numra payment runs.

Let suppliers submit invoices without the back-and-forth.

Suppliers can upload invoices through their portal or continue sending them by email.

Numra checks invoices for missing information, duplicates and purchase order issues before they enter the finance team's workflow.

Suppliers without invoicing software can also create an invoice by entering the details against a purchase order.

When something needs correcting, Numra explains the issue so the supplier can resolve it. Emailed invoices go through the same checks and appear in the supplier's portal.

With Accounts Payable, accepted invoices continue through coding, matching and approval.

Give suppliers answers without involving your finance team.

Suppliers can log in to check invoice statuses, view purchase orders issued to them and download their account statement.

They can see whether an invoice has been received, is under review, has been approved or has been recorded as paid.

When an invoice is rejected, Numra shows the reason so the supplier knows what needs correcting.

Finance teams can see which suppliers have completed onboarding, which need review and the history of changes to their records.

Supplier questions sent by email can receive a reply directing them to their portal.

Numra MCP

Manage supplier requests from Claude or ChatGPT.

Connect Numra to Claude or ChatGPT through Numra MCP.

Ask which suppliers are waiting for approval, which bank detail changes need review or who has not completed onboarding.

Numra can show the status of supplier requests, explain outstanding checks and prepare reminders for suppliers who have not returned their information.

Your team can review and confirm permitted actions through the assistant.

Sensitive changes, including approving bank details and updating bank records, remain in the Numra platform.

Explore Numra MCP

Works with your existing accounting system.

Numra connects supplier records and approved changes to your existing accounting system.

We connect Numra to your accounting system for you as part of setup, whichever system you use.

Numra keeps the supplier review and approval history alongside the accounting records, so your team can see how supplier information was collected and changed.

Explore integrations
  • Xero
  • QuickBooks Online
  • Sage 200
  • Sage Intacct
  • NetSuite
  • Microsoft Dynamics 365 Business Central
  • SAP Business One
  • Using something else?We'll connect it during setup.

Built around your supplier requirements.

Set the information and documents suppliers must provide, the people who review changes and the approval rules your business follows.

Numra can handle different supplier types, business entities, call-back requirements and approval processes.

Supplier Portal works on its own, or alongside Numra's Accounts Payable and Purchase Orders workflows.

With Accounts Payable, supplier bank detail checks and holds can also inform invoice processing and payment preparation.

Related workflows:Accounts PayablePurchase OrdersSupplier Statement Reconciliation

Explore configuration

Questions about Supplier Portal

What is a supplier portal?

A supplier portal is an online account where suppliers can provide business details, submit invoices and check information about their account. Numra also gives finance teams tools to review supplier details, approve changes and keep records connected to their accounting system.

Is a supplier portal the same as a vendor portal?

Yes. Supplier portal and vendor portal are commonly used to describe the same type of software. Numra uses the term supplier portal throughout the product.

What is supplier onboarding?

Supplier onboarding is the process of collecting and reviewing the information needed before a business starts purchasing from a supplier. It can include company details, VAT information, bank details, supporting documents and internal approvals.

What should a new supplier form include?

A new supplier form typically collects the supplier's legal name, address, contact details, company and VAT numbers, bank details and any documents required by the customer. Numra lets finance teams configure the information needed for different suppliers.

Do suppliers have to log in to submit invoices?

No. Suppliers receive a portal account, but they can continue emailing invoices. Numra applies the same submission checks and makes the invoices available in their portal.

Can suppliers create an invoice without invoicing software?

Yes. Suppliers can enter invoice details against a purchase order through their portal. They provide their own invoice number and confirm that they are issuing the invoice. Numra checks the submission before it enters the customer's finance workflow.

How does Numra handle supplier bank detail changes?

Numra records the proposed change, keeps the existing details active during review and supports an independent call-back. A separate person must approve the change before the new details are accepted. The process and decisions are recorded.

Can Numra stop someone changing bank details directly in Xero?

No. Users with the necessary Xero permissions can still edit supplier bank details. Numra compares the latest information with its approved records after synchronisation and alerts your team to differences.

Does Numra carry out Confirmation of Payee?

Numra supports bank detail format checks, recorded call-backs and approval workflows. It does not currently perform Confirmation of Payee or Verification of Payee checks through a banking provider.

Can suppliers see invoice statuses and download statements?

Yes. Suppliers can see the status of invoices submitted through the portal or email. They can also view purchase orders issued to them and download their account statement.

Does Numra pay suppliers?

No. Numra manages supplier information, invoice submission and related approvals. Payment preparation is handled through Accounts Payable, and the customer's bank makes the payment.

Can I manage suppliers through Claude or ChatGPT?

Yes. Numra MCP lets authorised users review supplier requests, check case statuses and prepare reminders through Claude or ChatGPT. Sensitive actions, such as approving bank detail changes, remain in Numra.

See how Numra manages your suppliers.

We'll show you how Numra handles supplier onboarding, bank detail changes and invoice submission alongside your accounting system.

Book a demoSee pricing